WriteToMail

WriteToMail is an innovative solution designed to automate the process of sending physical mail, specifically tailored for modern law firms and businesses. This platform eliminates the tedious tasks of printing, folding, stuffing, and mailing letters by hand, allowing users to send correspondence in just seconds through Clio integration or the WriteToMail web dashboard. With a focus on legal workflows, WriteToMail simplifies the sending of client intake letters, demand letters, retainer agreements, court filings, and bulk marketing campaigns. Each letter is professionally printed, addressed, and delivered via USPS, including options for certified mail with electronic return receipts. The native Clio integration automatically pulls contact data, ensuring accuracy and efficiency. Address verification, tracking, and delivery confirmation are included with every send, making WriteToMail a reliable partner for legal professionals who need to manage their communications swiftly and securely.

AI-Powered Draft Generation

WriteToMail offers an intuitive AI feature that enables users to generate professional drafts in seconds. By simply describing the content in plain English, users can quickly create letters without needing extensive writing skills. This feature is ideal for those who may struggle with drafting formal correspondence.

Visual Editing Tools

The platform provides a robust visual editor that allows users to customize fonts, styles, and wording. This ensures that every letter looks professionally typeset, meeting the high standards expected in legal and business communications. Users can fine-tune their messages to maintain brand consistency and professionalism.

Bulk Mailing Automation

With WriteToMail, users can easily send thousands of letters at once by uploading a CSV or Excel file. The platform personalizes, prints, and mails each piece automatically, making it perfect for large-scale marketing campaigns or notifications. This feature saves time and reduces manual errors associated with bulk mailings.

Comprehensive Tracking and Delivery Confirmation

Every letter sent through WriteToMail comes with built-in tracking and delivery confirmation. Users can monitor the status of their mail from the dashboard, providing peace of mind and ensuring that important communications are received. This feature is particularly valuable for legal documents that require proof of delivery.

Legal Document Management

Law firms can use WriteToMail to efficiently manage the sending of critical legal documents such as demand letters, retainer agreements, and court filings. The platform streamlines the process, allowing legal professionals to focus on their cases rather than administrative tasks.

Client Communication

WriteToMail facilitates timely and professional communication with clients by enabling firms to send client intake letters or follow-up correspondence quickly. This ensures that clients receive important information promptly, improving client relationships and satisfaction.

Marketing Campaigns

Businesses can leverage WriteToMail for bulk marketing campaigns, sending postcards or letters to thousands of potential customers. The ability to personalize each piece and automate the process helps businesses engage with their audience efficiently and effectively.

Administrative Notices

Organizations can use WriteToMail for sending administrative notices, such as eviction notices or formal complaints. The platform's compliance features ensure that these sensitive communications are handled securely and professionally.

How much does it cost to send a letter?

Each letter sent through WriteToMail includes printing, the envelope, and USPS First-Class postage. Volume discounts are available for bulk mailings. The Business plan is priced at $20/month with metered billing, making it a cost-effective solution for frequent users.

How long does delivery take?

Letters are printed and mailed within 1-2 business days. USPS First-Class Mail typically delivers within 5-7 business days, resulting in a total timeframe of 6-9 business days from submission to mailbox delivery.

Where can you deliver?

WriteToMail delivers to all US addresses via USPS First-Class Mail. This broad coverage ensures that users can reach their intended recipients without geographic limitations.

Is my letter content private?

Absolutely. WriteToMail ensures that all letter content remains private. Letters are printed by a SOC 2 Type II and HIPAA compliant mail partner in a secure facility, and all data is encrypted and accessible only through the user's account, maintaining confidentiality and security.