Draftsheet AI

Draftsheet AI is an innovative, AI-powered time-tracking solution specifically designed for law firms and legal professionals. It directly addresses the pervasive industry problem of underbilling, where fee earners lose an estimated 10 to 15 percent of billable hours each year due to cumbersome administrative tasks. The average fee earner under-reports 48 billable minutes per day, which at a standard rate of £250 per hour translates to a staggering £48,000 in lost revenue per fee earner annually. Draftsheet AI solves this by running silently in the background on each lawyer's machine, monitoring active applications and documents without interrupting their workflow. This allows lawyers to focus entirely on their legal work rather than getting bogged down with manual time entry. The tool captures activity every few seconds, grouping it into sessions, matching it to clients and matters, and assigning billing codes using advanced AI. At the end of the day, fee earners spend just 10 minutes reviewing and approving pre-filled timesheets. Crucially, Draftsheet AI is built with robust privacy and security at its core. It never captures keystrokes, screenshots, file contents, email bodies, or full URLs, ensuring that no sensitive content is recorded. The system is fully compliant with data protection regulations and uses encrypted activity logs. This makes it an essential tool for both solo practitioners and larger firms looking to recover lost billable time, improve billing accuracy, and increase overall revenue without compromising client confidentiality or requiring changes to existing work habits.

Silent Passive Time Capture

Draftsheet AI operates completely in the background, automatically capturing a lawyer's activity every few seconds without requiring any manual timers, start buttons, or forms. The desktop agent monitors the active application name, window and document title, browser tab title and domain, calendar event title and duration, and active or idle timestamps. This hands-free approach means fee earners can focus entirely on their legal work without interruption, while the system diligently records every billable moment. At the end of the day, a single click generates a comprehensive timesheet, eliminating the need for memory-based reconstruction and significantly reducing time leakage.

AI-Powered Timesheet Generation

The AI engine within Draftsheet AI intelligently groups captured activity into coherent work sessions, automatically matches them to the correct clients and matters, and assigns appropriate billing codes. It also writes professional, detailed narratives for each time entry based on the context of the work performed. The system learns from every user edit, such as a client reassignment or narrative tweak, and retrains the fee earner's personal model to improve accuracy over time. This means the AI gets better every day, reducing the need for manual corrections and making the end-of-day review process faster and more efficient.

Comprehensive Fee Earner Dashboard

Each fee earner is provided with a personal dashboard that displays only their own work. The dashboard presents pre-filled time entries built from passive activity capture, allowing users to review their entire day in under 10 minutes. From this single interface, users can approve or dismiss auto-captured entries, reassign entries to different clients or matters, merge or split work sessions, and edit AI-drafted narratives. The dashboard also provides a clear, real-time view of hours captured, approved, and exported, giving fee earners complete control and transparency over their time records before they are pushed to the billing system.

Firm-Wide Revenue Reporting and Analytics

For practice managers and firm administrators, Draftsheet AI offers a real-time view of firm-wide billing performance. This feature provides critical insights before the month-end scramble, including hours captured, approved, and exported per fee earner, utilisation rates by fee earner and team, a comparison of billed versus recorded time to show leakage at a glance, and breakdowns by client and matter. The reporting dashboard updates in real-time as entries are approved, giving leadership the data they need to make informed decisions about resource allocation, productivity, and profitability, ultimately helping the firm maximise its revenue potential.

Recovering Lost Billable Time for Solo Practitioners

Solo practitioners and lawyers in small firms often wear many hats, making manual time tracking a low priority that leads to significant underbilling. With Draftsheet AI, a sole practitioner can simply work as usual, knowing the system is capturing every minute spent on client work, research, and document drafting. At the end of a busy day, instead of struggling to reconstruct their schedule, they spend a few minutes reviewing and approving the AI-generated timesheet. This ensures every billable minute is captured and invoiced, directly increasing the solo practitioner's revenue without adding any administrative burden or requiring them to change their established workflow.

Streamlining Time Capture for Mid-Sized Law Firms

Mid-sized law firms face the challenge of managing time tracking across multiple fee earners, practice areas, and client matters. Draftsheet AI provides a unified solution where each lawyer benefits from passive time capture, while practice managers gain access to firm-wide revenue reporting and utilisation dashboards. This allows partners and administrators to identify which fee earners or teams are underperforming in their time capture, spot trends in client work, and make data-driven decisions about staffing and billing. The system's ability to integrate directly with billing systems like Clio and LEAP ensures that approved time entries flow seamlessly into the firm's existing financial workflows, eliminating double data entry and reducing billing errors.

Enhancing Accuracy in Complex Litigation Matters

Litigation involves numerous discrete tasks across multiple days, such as reviewing discovery documents, drafting motions, attending court, and corresponding with clients and opposing counsel. Manually tracking these fragmented activities is prone to error and omission. Draftsheet AI excels in this environment by automatically capturing time spent in different applications and documents, grouping related activities into coherent sessions. The AI can match these sessions to the correct litigation matter and write detailed narratives that accurately describe the work performed. This ensures that every hour spent on a complex case is properly documented and billed, providing a clear and defensible record for client invoicing and potential fee audits.

Improving Time Capture for Transactional and Corporate Work

Transactional lawyers often work on multiple deals simultaneously, switching between drafting contracts, reviewing due diligence, and communicating with various parties. This high-volume, multi-tasking environment makes manual time tracking particularly challenging. Draftsheet AI’s passive capture feature seamlessly records time across all these activities, whether the lawyer is in Word, Outlook, a browser, or a document management system like iManage. The AI then intelligently organises the captured time by client and matter, allowing the lawyer to quickly review and approve entries for each deal. This not only recovers time that would otherwise be lost but also provides a granular breakdown of time spent on each aspect of a transaction, which is invaluable for accurate billing and client communication.

How does Draftsheet AI protect client confidentiality and sensitive data?

Draftsheet AI is built with privacy and security as a core design principle. The desktop agent never captures keystrokes, typed text, screenshots, screen recordings, file or document contents, email body text, full URLs, query strings, or clipboard contents. It only captures the active application name, window and document title, browser tab title and domain, calendar event title and duration, and active or idle timestamps. All activity logs are encrypted, and the system is fully compliant with data protection regulations (DPA). This ensures that lawyers can use the tool without any risk of exposing privileged or confidential client information.

How much time does a fee earner need to spend on Draftsheet AI each day?

The system is designed to be extremely efficient. Fee earners spend no more than 10 minutes at the end of each day reviewing and approving their pre-filled timesheet. The AI groups all captured activity into sessions, matches them to the correct clients and matters, and writes narratives. The user simply needs to review the entries, make any necessary adjustments, and approve them. This is a dramatic reduction compared to traditional manual time tracking, which can take 30 minutes or more per day and often relies on faulty memory.

Does Draftsheet AI integrate with our existing billing or practice management software?

Yes, Draftsheet AI is built to integrate directly with leading legal billing and practice management systems. The platform supports direct push of approved time entries to systems such as Clio and LEAP, eliminating the need for manual data entry or CSV file imports. This seamless integration ensures that approved time flows directly into the firm's existing financial workflows, improving billing accuracy and reducing administrative overhead. For firms using other systems, CSV and PDF export options are also available.

How long does it take to set up Draftsheet AI for a law firm?

Draftsheet AI is designed for easy and fast setup. The system offers a free pilot period, allowing firms to test the software with no financial commitment. Installation involves deploying the desktop agent on each fee earner's machine, which runs silently in the background. The AI can import existing client and matter lists to improve matching accuracy from day one. The setup process is straightforward and can be completed quickly, with support available from the Draftsheet AI team to ensure a smooth onboarding experience.